FAND Leadership Nominations

 

Now accepting nominations!

Have you ever wanted to influence what the future of dietetics looks like in Florida?  Are you interested in giving back to our profession by ensuring a solid future for the next generation of Florida RDNs?  Are you passionate about leadership?  If your interest is peeked, then we have just the role for you or a respected peer!

No experience necessary.  Self-nominations are encouraged.  Passion and Dedication are a must!

FAND is now accepting nominations for the following positions: (term)

  • President Elect (1 year term) then becomes President (1 year)
  • Secretary (2-year)
  • Chair of District Presidents (2 year)
  • Chair of Delegates (3 year)
  • Nominating Committee (2 year) (3 open positions)

Term begins in June 2023.

Nominations close October 14, 2022.

See below for position descriptions.

 

President-Elect

Purpose of position

Serve as incoming President and gain experience with the organization’s operating procedures.

 

Length of service

2-year term (1 year as President-Elect followed by 1 year as President). Term begins June 1.

                          

Expected time commitment                                      

  • Sufficient flexibility in work schedule to accommodate short phone calls/texts during office hours, and respond timely to e-mails
  • Regular conference calls with the President and FAND operations leadership
  • Virtual meetings or conference calls with the Board of Directors (BOD) up to once a month
  • Virtual or in person meetings with the Administrative Counsel up to twice a year
  • Virtual meetings with the Public Policy Committee up to once a month
  • Virtual meetings with the President, Treasurer and FAND accountant up to once a month
  • 1 in-person (or virtual) budget meeting per year with the Fiscal Affairs Committee

Position reports to

President                       

 

Direct Reports

Public Policy Committee

 

An ideal President-Elect is
Someone who is/has:

  • Experience on the BOD
  • Experience in the past 5 years as a FAND Committee Chair or District President
  • A desire to make a difference in the organization and the dietetics field
  • Able to obtain employer support for involvement and time commitment

 

Responsibilities

  • Serves as a voting member of the BOD, Administrative Council (AC), and Fiscal Affairs Committee
  • Performs the functions of President in the President’s absence or when the President is unable to perform functions as determined by the BOD
  • Serves as a key decision and voting member of the BOD
  • Serve as a member of the Administrative Council
  • Presides over the Public Policy Committee and is available for communication with lobbyists
  • Performs other duties as designated by the BOD

 

Reporting Duties

  • Status updates on assignments during regular conference calls with the President and the FAND operations leadership
  • Report updates regarding public policy matters to the BOD

 

Travel Requirements

Refer to Reimbursement Policy for travel reimbursement requests

  • Up to 3 in-person BOD meetings per year, typically 1 at each of these times:
    • Kick off meeting, if scheduled live
    • Legislative Day Workshop in Tallahassee
    • During the Florida Food and Nutrition Annual Symposium (FL FANS), if live
  • President’s training. Live or virtual as offered by AND
  • The Florida Food and Nutrition Annual Symposium (FL FANS), if live
  • Potential visits to district meetings

 

Resources

 

Benefit for volunteering in this position

  • Gain valuable experience in a major leadership role
  • Increase visibility for the profession, your employer and you
  • Networking opportunities that help build lasting relationships
  • Can earn continuing education units

 

Leadership Advancement

  • On the path to become President of the Florida Academy of Nutrition and Dietetics
  • Opportunities for further involvement in an Academy leadership position

 

 Timetable*

Prior to term officially beginning:

May/June – Attend BOD Orientation, AC meeting, and District President’s Training

June [Term begins]

  • Monthly conference calls with the BOD begin
  • Attend regular conference calls with President and FAND operations leadership
  • Communicate with the PPC and schedule initial meeting, if necessary
  • Explore webinars and resources made available by the Academy at http://governancemanagement.webauthor.com

 

July – January

  • Attend scheduled PPC meetings. Assist with annual goal development and obtainment. Assist in the planning of the FAND Legislative Day Workshop
  • Attend monthly BOD meetings
  • Attend monthly meetings with the President, Treasurer and FAND accountant
  • Attend Fl FANS (Along with the President, visit each vendor booth at the exhibit hall at the Annual Symposium and thank them for coming)
  • Attend AC meeting
  • Assist the president as indicated

 

Feb/March

  • Attend and assist with Legislative Day Workshop in Tallahassee with BOD meeting (date depends on legislative session)
  • Attend monthly BOD meetings
  • Attend monthly meetings with the President, Treasurer and FAND accountant
  • Assist the president as indicated
  • Begin to appoint members to committee chair positions (to be submitted to the Academy by the end of May)

 

April/May

  • Continue to engage the Public Policy Team in advancements with legislative matters
  • Attend monthly BOD meetings
  • Attend monthly meetings with the President, Treasurer and FAND accountant
  • Support preparation of the budget for the next fiscal year (April)
  • Send invitation to the incoming BOD/AC for the BOD/AC Orientation
  • Plan BOD/AC Orientation

Update the FAND Leadership Manual to be distributed during the BOD Orientation and AC meeting

Update the President-elect job description

May/June of the following year

Preside over the BOD/AC Orientation

  • Term as President officially beings June 1st

 

 

*Subject to change

 

Secretary

Purpose of position

The Secretary is an elected official and a member of the Board of Directors.  This elected officer is responsible for coordinating the agenda to Board Meetings, other identified meetings, and for the writing and distribution of board meeting minutes, meeting notes, posting meeting minutes, tracking member attendance at meetings, sending out event reminders, collecting event feedback, organizing registrant information for all events, and assisting fellow board members in various duties.

 

Length of service
Two years, elected by the membership, can be re-elected. Term begins June 1 of even numbered years.

 

Expected time commitment                                      

  • About 6-12 hours per month to attend BOD/AC meeting and prepare minutes to send to FAND leadership for feedback, review and approval.
  • Sufficient flexibility in work schedule to accommodate short phone calls/texts during office hours and respond timely to e-mails
  • Time available for the Association work, including travel and willingness on the part of employer to permit time for performance of duties.
  • This office requires attendance at BOD/AC meetings and the FL FANS annual symposium.
  • This position requires leadership and support for Media Spokespeople and the Strategic Communications Chairperson.
  • The position requires working closely with other BOD and AC members, and FAND leadership team.
  • This position requires great attention to detail and accuracy in recording and transposing minutes.

 

Position reports to

President

 

Direct Reports

  • Media Spokespeople
  • Strategic Communications Chairperson

 

An ideal Secretary is

  • Active or retired membership in Academy of Nutrition and Dietetics
  • Experience at the District level as a member of the Board of Directors (BOD) or equivalent experience such as a member of the Dietetics/Nutrition Practice Council.

 

 Responsibilities

  • Serves as a voting member of the Board of Directors and Administrative Council.
  • Responsible for the minutes of meetings of the Board of Directors, the Administrative Council, conference calls, and of the Association membership meetings(s) and for seeing that they are recorded, distributed and filed.
    • Responsible for the sign-in sheet with the position of attendees for in-person meetings. Motions should be noted in bold and narratives are in bullet points.  Note start time and conclusion and break.  Maintain a file of all handouts from each meeting.
  • Offer leadership and support to the Strategic Communications Chairperson for activities such as FANS, FNCE, webinars, and other activities. Reports Strategic Communication’s activities to the Board.
  • Present minutes of previous meetings at the respective meetings.
    • Electronic copies of minutes made available prior to meetings will be used to call for approval of minutes; however, the secretary will also make available limited number hard copies of the minutes for in-person meetings.
    • Submit recorded minutes to BOD for review within two weeks after each meeting.
  • Prior to the first BOD/AC meeting contact FAND media representatives to review goals and objectives of the Strategic Plan that may relate to their position.
  • Prior to the first BOD/AC meeting contact the Strategic Communications Chairperson to review goals and objectives of the Strategic Plan that may relate to their position.
    • Offer guidance and support as needed for promotions and activities.
  • Present Media and Strategic Communication’s activities that show progress toward meeting objectives of FAND’s Strategic Plan.
  • Maintenance and accuracy of recorded minutes and motions.
    • Minutes must be accurate and contain information that might be needed for future policies and procedures but be as brief and concise as possible. Minutes will contain all motions, second motions, and vote of members.
  • Maintain communication with FAND Media Representatives.
  • Communicate and offer guidance and support as needed to the Strategic Communications Chairperson.

 

 Resources

  • FAND Google Drive Access
  • FAND Leadership Manual
  • FAND Policy and Procedure Manual
  • FAND Bylaws
  • FAND Strategic Plan
  • Academy resource: http://governancemanagement.webauthor.com
    • Password available from President

 

 Timetable*

Prior to term officially beginning:

May:

  • BOD Orientation, AC meeting, and District President’s Training

 

June (Term Begins):

  • Monthly conference calls with the BOD begin

 

April/May:

  • Work with leadership to prepare and submit proposed new fiscal year (FY) budget to the Fiscal Affairs Committee (FAC).
  • Review and adjust Job Description as needed

 

September/December/March:

  • Quarterly reports due to the BOD

 

 

*Subject to change

 

 

 

 

 

 

Chair of District Presidents

Purpose of position:  Serves as a resource to the presidents of each district association, represents the districts on the FAND Board of Directors (BOD).

 

Length of service: Two (2) years, elected by membership, in alternate year from Member-at-Large. Term begins June 1.

 

Expected time commitment:                                      

  • Time available for the Association work, including travel and willingness on the part of the employer to permit time for performance of duties.
  • This office requires attendance at BOD meetings, Administrative Council (AC) meetings twice a year and the FAND Annual symposium (FL FANS).
  • It requires working closely with the BOD and AC members and FAND Leadership Team.
  • It requires correspondence, as needed, with the district association presidents to provide information from the BOD as well as answer any questions/concerns from the district.

 

Position reports to: President.  President and President-elect to provide guidance, assistance, and insight.

 

An ideal Chair of District Presidents is: An active member of the Academy of Nutrition and Dietetics (AND).  Someone who is able to facilitate effective communication between the districts and the BOD and FAND Headquarters.

 

Responsibilities:

  • Serves as a voting member of the FAND BOD and AC.
  • Attend BOD and AC meetings.
  • Attend general membership meeting at FL FANS
  • Serve as liaison for all District Presidents to the FAND BOD.
    • Keep the Board of Directors informed as to the activities, concerns and issues of the District Presidents (DPs).
    • Coordinate and disseminate information from Academy of Dietetics and Nutrition and FAND among the districts.
      • Optional: DP conference calls every 2-3 months
        • Chair of DPs to set date/time of call and sent information to DPs
  • Solicit input as to which districts want to schedule a FAND leadership visit for district general membership meetings and encourage direct contact with invitations be made to a Florida Delegate.
  • Keep all District Presidents informed of matters concerning their districts.
  • Communicate requirements of District Agreement for all current or newly formed Districts
    • District Agreements due by August 1st to be posted in FAND google drive – submitted electronically (see document on this)
        •  
  • Represent the District Presidents on the BOD by voting the majority wishes as expressed in all communications and meetings of the Division of District Presidents.
  • Secure from each District an updated listing of programs, workshops, seminars and related meetings and make these available to all other Districts.
  • Have each District maintain an updated membership list.
  • Be the liaison for new Districts to be formed and bring these Districts up-to-date.
    • Help with transition of Districts, such as merging of District or District resolution.
  • Encourage each District to contribute district information in selected issues of the FAND Newsletter or other communications.
  • Maintain and update the District Presidents’ Manual
    • DP Manual to be updated yearly with new President’s Message at minimum
  • Review and give feedback on District Quarterly reports.
  • Send reminders regarding important deadlines – incorporation and taxes
  • Prepare meeting summaries from Board meetings for dissemination to districts
  • Solicit feedback regarding functioning of districts
  • Conduct District meeting at Florida FANS
    • Training Meeting for new DPs (example PowerPoint from previous Chair of DP)
  • Maintain district tracking spread sheet with officers, contact info, feedback on important topics, etc.
  • Help develop FAND resources:  volunteer, leader and financial

 

Reporting Duties: Prepares and submits a mid-year and end-of-year report  to the President prior to BOD, AC, and general membership meetings.  Reports become part of the minutes.

 

Travel Requirements: This office requires attendance at FAND BOD meetings and AC meetings twice a year. Reimbursed by FAND in accordance with Reimbursement Policy and Budget.

 

Resources

  • FAND Google Drive Access
  • FAND Leadership Manual
  • FAND Policy and Procedure Manual
  • FAND Bylaws
  • FAND Strategic Plan
  • Academy resource: http://governancemanagement.webauthor.com
    • Password available from President
  •  District President’s Manual
  • District Tracking Spreadsheet with District Contacts
  • AND Contact – Affiliate Relations:

 

Benefits for volunteering in this position:

  • Gain valuable leadership and administrative experience.
  • Provide input, and influence priorities and direction of the association.
  • Increase visibility for the profession, your employer, and you.
  • Networking.

 

What Chair of District Presidents place in their resumes:

Participation in leadership of your professional organization.

Effective communication skills and knowledge of organization requirements for incorporation.

 

Leadership Advancement: As a member of the BOD, you will have knowledge of other Board positions and may consider nominations for another position on the Board or with a FAND committee.  Experience on the BOD is a highly desired quality for a President-elect and Delegate candidates.

 

Timetable*

Prior to term officially beginning:

May:

  • BOD Orientation, AC meeting, and District President’s Training

June (Term Begins):

  • Monthly conference calls with the BOD begin
  • Ensure all district leaders have access to the FAND google drive
    • Updated District Manual is available on the drive
    • Districts need to submit their quarterly reports and all other required docs to the drive
  •  Schedule training for all new Districts
    • Share all required tasks and contact information for District President, President-Elects, and District Treasurers
    • Invite treasurer to update district treasurers on financial responsibilities
    • Invite President and President Elect for updates

 

Remainder of the year:

  • Ensure copies of tax filing for each district is submitted by the 15th day of the fourth month of the FY (September 15th)
  • AUGUST: each district needs to update their district agreement and add it to the google drive

September/December/March:

  • Quarterly reports due to the BOD

April/May:

  • Review and adjust Job Description as needed
  • Update the district rosters with new elected board members
  • Annual report due May 31st

 

 

*Subject to change

 

Chair of Delegates

Purpose of position

 The Chair is the liaison between the AND House of Delegates and the State Affiliate, FAND.

The Chair represents the Delegates on the FAND Board of Directors

The Chair coordinates the activities of other Florida Delegates.

The Chair will work with the other Delegate to:

  • make decisions regarding district visits that may be conducted for the purpose of reporting on the activities of AND House of Delegates and for soliciting member feedback on issues
  • inform members about HOD issues and other important information (e.g., call for nominations, volunteer opportunities, election results, position papers available for review, etc) and solicit member feedback through the FAND listserv and/or other modes of communication (e.g., Social Networking sites, Webinars, podcasts, online survey, etc)
  • respond to member questions and inquiries related to the HOD, AND and FAND
  • read and respond to all Community of Interest postings, surveys, and inquiries
  • vote on HOD mega issues and other issues presented to the HOD using both in person and electronic voting

.

Help develop FAND resources:  volunteer, leader and financial.

 

Length of service

1-2 years depending upon election cycle.  The Chair is usually the most senior delegate.  A junior delegate may be appointed by the president upon agreement of the delegates and the president.

 

Expected time of commitment

  • Time available for the Association work, including travel and willingness on the part of the employer to permit time for performance of duties. Normally requires an average of 1-2 hours per week.
  • This office requires attendance at 2 AND HOD meetings.
    • Fall meeting is held immediately prior to FNCE.
    • The spring meeting is usually held in Chicago or may be virtual.
    • HOD meeting are usually 2-3 days
  • Attends about 3 BOD meetings per year The position requires working closely with other BOD and AC members, and FAND leadership team.
  • It also may require travel to districts to give delegate reports and working closely with the FAND BOD/AC members and FAND leadership.

 

Position reports to

President

 

Direct Reports

  • Any additional delegates
    • Number of delegates is determined by AND; is based on FAND total membership

 

An ideal Chair of Delegates is

  • Active or retired membership in Academy of Nutrition and Dietetics
  • Experience at the District level as a member of the Board of Directors (BOD) or equivalent experience such as a member of the Dietetics/Nutrition Practice Council.
  • Active or retired member of AND and FAND for at least three (3) consecutive years immediately preceding the term as Delegate.

 

 Responsibilities

  • Serves as a voting member of the Board of Directors and Administrative Council.
  • Serves as a voting member of the AND House of Delegates (HOD)
  • Work with the Delegate(s) to arrange visits (when appropriate and within budgetary constraints) and to develop and plan communication strategies designed to inform members and solicit their input on AND/FAND issues throughout the year.
  • Participate in scheduled AND/HOD webinars and online training sessions.
  • Read and respond, as appropriate, to Community of interest postings. Community of Interest should be checked at least weekly.
  • Assume responsibility for recording/reporting members’ opinions/ideas on HOD agenda items and other HOD issues that are forwarded to members of the HOD.
  • Submit articles to Newsletter and/or use other communication strategies to report outcomes of the HOD meetings and how Delegates represented members.
  • Help develop FAND resources: volunteer, leader and financial.

 

Resources

  • FAND Google Drive Access
  • FAND Leadership Manual
  • FAND Policy and Procedure Manual
  • FAND Bylaws
  • FAND Strategic Plan
  • Academy resource: http://governancemanagement.webauthor.com
    • Password available from President

 

 

Timetable*

Prior to term officially beginning:

May:

  • BOD Orientation, AC meeting

 

June (Term Begins):

  • Become familiar with HOD fall Mega Issues and solicit input from membership.
  • Monthly conference calls with the BOD begin
    • Present delegate reports.
  • Represent FAND at the AND spring House of Delegates Meeting
  • Communicate with membership as appropriate to educate on HOD issues and solicit input

 

April/May:

  • Work with leadership to prepare and submit proposed new fiscal year (FY) budget to the Fiscal Affairs Committee (FAC).
  • Review and adjust Job Description as needed
  • Solicit and submit nominations for AND ballot.

 

 

*Subject to change

 

 

 

 

Nominating Committee

Purpose of position

Work with the Nominating Committee to designate annually, or as otherwise specified, the following candidates for office: 

  • President-elect
  • Secretary (alternate year with Treasurer)
  • Treasurer (alternate year with Secretary)
  • Chair of District Presidents (alternate year with Member-at-Large)
  • Member-at-Large (alternate year with Member-at-Large)
  • Delegate(s) – Should NOT be included on the ballot every 3rd year, unless a 3rd Delegate is approved
  • Nominating Committee – 3 members elected in odd years; 2 members elected in even years

 

Length of service

2-year term, elected by the membership. Term runs June 1 – May 30.

                          

Expected time commitment                                      

  • 1-3 hours per week (July-September) contacting nominees and January-March coordinating with candidates.
  • 2-5 hours per week October-February preparing the ballot.

Position reports to

Chair of Nominating Committee reports to the President

Nominating Committee members report to the Chair of the nominating Committee

 

An ideal Nominating Committee Chair is

  • Someone who has a large network of FAND members
  • Someone who easily identifies effective leaders

 

Team Responsibilities

  • The 5-person committee is to function according to the official Bylaws
  • Solicit nominations for all open positions
  • Meet with the committee to decide potential candidates for the ballot
  • Contact potential candidates for office
  • Collect ballot information from willing candidates.
  • Notify nominees as to whether they were chosen for the ballot
  • Update challenge questions
  • Encourage membership to vote via available methods of communication – for both FAND and The Academy ballot
  • Notify candidates and President of election results
  • Update the FAND Leadership Database and Mentor List
  • Submit articles for Newsletter and/or messages for social media as scheduled

 

Reporting Duties

  • Communications to/from the BOD will go through the Chair of the Nominating Committee
    • Send revised challenge questions to the BOD for review as a courtesy and request feedback
    • Present slate of candidates to the BOD prior to release of the ballot
    • Notify the BOD of results after the election

 

Travel Requirements

  • Florida Food and Nutrition Symposium (FL FANS)

 

Resources

  • FAND Google Drive Access
  • FAND Leadership Manual
  • FAND Policy and Procedure Manual
  • FAND Bylaws
  • FAND Strategic Plan
  • Academy resource: http://governancemanagement.webauthor.com
    • Password available from President
  • Immediate Past President serves as an ex officio member in an advisory and historian capacity

 

Benefit for volunteering in this position

  • Networking opportunities that help build lasting relationships

 

Leadership Advancement

  • Opportunities for further involvement in a FAND or Academy leadership position

 

Timetable*

 

Prior to term officially beginning:

May:

  • BOD Orientation, AC meeting

 

July

  • Select committee chair
  • Review and agree upon assignments for the committee members
  • Network at FL FANS to solicit nominations; attend Networking Event (if offered)
  • Distribute and collect Nomination Forms at FL FANS

 

July – October

  • Create a Nomination spreadsheet to stay organized
  • Continue to solicit nominations for open positions
    • Resource: leadership database
  • Obtain updated position descriptions from FAND leadership; post on FAND website
  • Contact nominees via phone to inform and congratulate them on their nomination. Offer to send a position description. If they have questions about the position, the Nominating Committee can place them in contact with members who currently or previously held that position (using mentor list). Confirm willing candidates. Give willing candidates a timeline of when the following will occur:
    • They will receive the position description via e-mail. Inform them of when the position begins and ends.
    • Inform them they will receive challenge questions via e-mail, which the Nominating Committee will use for selecting candidates for the ballot. They will also be asked for a current resume/CV.
    • Inform them they will be contacted via e-mail once the selections for the ballot have been made.
    • They will be asked for a headshot if selected for the ballot.
  • Evaluate and update challenge questions for upcoming election. Share challenge question with BOD as a courtesy and find out if they have feedback. Update the ballot information forms with new challenge questions as applicable.

 

November – December

  • Obtain resumes/CVs and responses to the challenge questions from willing nominees. Limit each answer to 250 words (they will be limited to that amount on the ballot if selected).
  • Meet via conference call to review resumes/CVs and responses to challenge questions and select candidates for positions.
  • Inform nominees whether or not they have been selected for the ballot via e-mail. Thank and encourage ongoing participation for those not selected.
  • Secure ballot information forms and ballot pictures (250×250 pixels in size) from candidates
  • Add all willing nominees (those selected and not selected for the ballot) to Leadership Database.

 

January

  • Prepare final slate of candidates and present to President and Board.
  • Notify candidates of election timeline. Ask the candidates how they want to be informed of the election results – phone call, text, or e-mail (request read receipt). Obtain best phone number or e-mail to contact candidate with election results. Alert candidate to be ready for phone call or e-mail once ballot is closed.

 

February

  • Ballot available for voting
  • Notify candidates when ballot opens. Provide additional guidelines regarding petition process if applicable.
  • Committee Chair/Social Media sends out message via email and social media to promote voting.
  • Committee members to encourage member voting but cannot specify a particular candidate to vote for.

 

March /April

  • Notify candidates of outcome via phone call (email if preferred) immediately after receiving notification from FAND President.
  • Alert President,
  • President Elect and operations management when all candidates have been notified.
  • Prepare Focus article with election results as requested.
  • Update/Submit Nomination Form for upcoming year’s election.
  • Welcome new committee members.

 

May/June

  • Plan new Nominating Committee meeting during the upcoming FL FANS.

 

 

*Subject to change

 

 

 

 

 

 

 

 

 

 

Nomination Info Requested:

  • Your name and contact info
  • Nomination position
  • Name and contact (phone, email) of nominee
  • Nominee city of residence OR FAND district
  • Does nominee know of nomination?

Important Information:

  • All nominations must be submitted by October 14, 2022
  • Nominees will be notified and asked to submit additional information
  • Nomination committee will select and confirm candidates for each open position
  • FAND Board of Directors will approve ballot
  • Elections will be held in February, 2023
  • Candidate profile will be available to view before voting
  • FAND membership is required to vote